To view the Prescribed Accommodation Regulations for Victoria, please click here. Regulations for other states will be posted in due course.
The ACA and Australian Tourism Accreditation Program (ATAP) do get asked, on occasion, whether it is a legal requirement to obtain the names of every individual member of a school group attending the camp?
Firstly, common sense says that a camp manager is in a position of responsibility in any critical incident and that they would want to know the names of everyone on site if there was to be an evacuation or similar.
Next, if there was any future legal action involving the camp, the camp manager would want to be able to prove or disprove that a particular person was actually on site.
Finally, the Health (Prescribed Accommodation) Regulations of 2001 (Part of the Health Act, Vic) are very explicit:
PART 5—GENERAL REGULATIONS APPLYING TO PRESCRIBED ACCOMMODATION
21. Register of occupants
(1) A proprietor of prescribed accommodation must keep a register recording— (a) the names and addresses of persons occupying the accommodation; and (b) the dates of their arrival and departure. Penalty: 20 penalty units.
(2) A proprietor is exempted from compliance with sub-regulation (1), if the proprietor is required under any other Act or regulation to keep a similar register.
(3) The proprietor must retain the register referred to in sub-regulation (1) or (2) for at least 12 months after the date of the last entry in the register.
Penalty: 20 penalty units.
So, in the ACA’s view, the short answer is, ‘yes’.